Social Gathering Policies

PLEASE READ BEFORE SUBMITTING TO HOST!

Applications open until August 1st 2025 or all Social Gathering rooms have been filled. Acceptances will be sent out by August 7th 2025!!

During the hours of your gathering everyone in your room MUST have a VALID Akeome Con Badge for entry.

Four badges are included with an official social gathering room. Any additional badges must be bought through our website. All hosts and volunteers must be registered for Akeome Con. 

You may not charge an entry fee.

You may not sell anything in your room.

Voluntary tip jars are allowed. No minimum tip requests or suggested donations.

Monetary amount (even if it’s just a suggestion) + item or service = commerce. This is not allowed.

While more than one host may be registered for a given room, AT LEAST one of the hosts must be physically present, and responsible AT ALL TIMES during the room’s hours of operation.

Your room must welcome everyone wearing a current Akeome Con badge, unless they are cut off. If anyone is cause for concern please report it to Akeome Con staff immediately.

Akeome Con DOES NOT pay for your room. All hosts are responsible for their own room costs and any fees they may incur.

All Social Gatherings must be open for a minimum of 8 hours total spread across Friday and/or Saturday.

No Social Gatherings may be officially open before 5pm on Friday of the event.

Barring emergencies, social rooms must be open for all of their stated hours. If there is an emergency and the room needs to open late or close early, the hosts should contact staff ASAP.

You must post your room hours near your door, as a courtesy for our attendees so they know when you are open!

Blue painter’s tape is the only acceptable tape to use on the walls. Do not use any other type of tape.

All flyers and décor must be approved by Akeome Con before they can be hung in the public hotel areas.

Social Gathering themes must follow Akeome Con policies and code of conduct.

All speakers must be inside the room.

In the event of noise or other complaints with regards to our social gatherings they will first be handled by convention staff before being escalated to hotel staff if necessary.

No fog machines.

No dry ice.

No open flame.

Do not cover or tamper with any thermostats, smoke detectors, or fire sprinklers.

You must check for a valid Akeome Con badge before serving anyone. 

Serving alcohol to someone who is already visibly intoxicated is known as over-serving. Use your best judgment to avoid over-serving, you are responsible for your Social Gathering.

If it’s illegal outside the hotel, it’s illegal inside the hotel.

Our location is a non-smoking hotel. The smoking area is in front of the hotel, just outside the main lobby entrance.